Integration
Planning Center Integration: Rosters Without Double Entry
How the Planning Center add-on syncs your service schedule into GatherSafe, and what happens on each platform when a volunteer's status changes.
Quick answer
GatherSafe's Planning Center add-on ($8/month) syncs volunteer rosters, team assignments, and upcoming service plans from Planning Center directly into GatherSafe, so schedules don't have to be maintained twice. It's fully optional — groups can be managed manually without it.
Most churches already schedule their security volunteers in Planning Center. Making GatherSafe learn that schedule instead of duplicating it in a second spreadsheet is the entire point of this add-on — here's what actually syncs and how it stays current.
What connecting your account does
The integration is a $8/month add-on that connects your organization's Planning Center account to GatherSafe through Planning Center's own API. Once connected:
- Volunteer rosters sync automatically — people scheduled for a security role in Planning Center appear as scheduled in GatherSafe without anyone re-entering them.
- Team assignments (who's on Parking, who's on Interior, and so on) flow through, matching your Planning Center service plan structure to GatherSafe's group hierarchy.
- Upcoming service plans are visible in GatherSafe ahead of time, so your security director can see who's expected before the day of the service, not scramble to figure it out that morning.
What this replaces
Without it, a lot of churches end up maintaining the same volunteer list in two places — Planning Center for general church scheduling, and a separate manual list or spreadsheet for security app access — and the two drift out of sync the moment someone's availability changes. The integration exists specifically to eliminate that double entry: Planning Center stays the single source of truth for who's scheduled, and GatherSafe reads from it.
iOS · Where this lives
Connecting Planning Center is an organization-level setting managed by an admin from the web dashboard, not a per-device toggle. Once connected, the synced schedule is visible in the app on any member's device, iOS or Android — there's no platform-specific setup on the mobile side.
Android · Where this lives
Same as iOS: nothing to configure on the device itself. If a volunteer's Planning Center schedule changes, the update reaches their GatherSafe app the same way any other data update does, so keeping the app's background sync healthy — including setting battery usage to Unrestricted — helps schedule changes show up promptly rather than only after the app is next opened.
An add-on, not a requirement
Key takeaways
- A $8/month add-on that syncs Planning Center rosters, team assignments, and upcoming service plans into GatherSafe automatically.
- Eliminates maintaining volunteer schedules in two separate systems.
- Connected and managed at the organization level from the admin dashboard — nothing to configure per device.
- Fully optional — GatherSafe works with manually managed groups if you don't use Planning Center.
Frequently asked questions
What does the Planning Center integration actually sync?
Volunteer rosters, team assignments, and upcoming service plans from Planning Center's own API, matched to GatherSafe's group hierarchy — so people scheduled for a security role in Planning Center appear as scheduled in GatherSafe automatically.
How much does the Planning Center integration cost?
It's an $8/month add-on at the organization level, connected and managed from the admin web dashboard.
Is Planning Center required to use GatherSafe?
No. GatherSafe works fully without it — groups, members, and scheduling can all be managed manually from the admin dashboard. The integration is for organizations that already run volunteer scheduling through Planning Center.
Your congregation deserves better protection
Join security teams across the country who chose purpose-built tools over generic apps. Purpose-built for how church security teams actually operate.
Starting at $8/month · iOS & Android